Public health and safety requirements

Risk Management plans

Risk management is the effective management of potential factors or hazards that may happen before or during your event that could negatively impact on the event, your organisation and its objectives.

If your event is 1,000 persons or more you will require a risk management plan in accordance with AS/NZS ISO 31000:2009 to be submitted with your event application.

Some examples of risks include: inclement weather, performers/suppliers/event organisers falling ill and injuries to attendees or technical faults. In your risk management plan you must outline each risk, assess and rank it, determine the consequences, develop a strategy to manage each risk and assign a person to be responsible for the management of each risk.

A Risk Assessment Template can be downloaded from the Related Documents section below. 
 

Evacuation plans

It is necessary for you to prepare and submit an evacuation diagram and or emergency management plan in accordance with the Health (Public Buildings) Regulations 1992. All staff and security personnel must be briefed in evacuation procedures prior to the event and evacuation plan should be displayed in key staff areas. 

An Emergency Evacuation Plan Template can be downloaded from the Related Documents section below. 

Power

Power may be required in areas where there is no access to mains power, specifically for additional lighting of the facilities or in case of an emergency.
Electrical outlets should only be supplied for a reticulated power supply. Supplies may originate from a supply authority or onsite generators. If onsite generators are proposed, each generator must be connected to its own earth electrode driven into the ground.

For events it is important that:Swipe to see more

There are no single-phase generators 10kva or below 

Electrical equipment is supplied for reticulated supplies originating at supply authority mains or large generators 

Electrical leads do not create trip hazards

Electrical outlets are protected by residual current devices (RDCs)

Leads and RCDs are tested and tagged every six months

Joints and connections are not accessible to the public or exposed to damp conditions

Installations must comply with AS 3002 Electrical Instructions for shows and carnivals 

That you consider placement of generators; Are they noisy? Are they kept clear of patrons?

The Health (Public Buildings) Regulations 1992 require that a licensed electrical contractor tests electrical leads and portable outlet devices (power boards) and items every six months. A tag to identify the item, date tested and the electrical contractor should be fixed to the tested equipment. New equipment requires a tag to define when it was brought into the service.

An electrical contractor must certify that permanent and temporary electrical installations comply with the Health (Public Buildings) Relegations 1992, by submitting a Form 5, Certificate of Electrical Compliance. Event organisers will receive a copy of this form with the event approval. It is intended to ensure that an installation from the point of supply to the final distribution outlet is available to the end user and is safe. The protection thereafter relies upon the quality of the equipment provided by the end user and the mandatory testing and tagging of all portable electrical equipment, plugs, sockets and leads every twelve months in accordance with AS3760.

Lighting

Areas available to the public at night should be illuminated for the duration of the event and to facilitate people leaving the event. Lighting should be energised approximately one hour prior to sunset to allow time for any unserviceable lights to be repaired before sunset.

In the event of an emergency, a system must be in place that provides lighting particularly for crowded areas and exit paths.

Fire safety

Fire Safety equipment and fire preventions precations are necessary to protect the safety of patrons, employees and volunteers at events.

All extinguishers must be kept fully charged and maintained in accordance with AS 1851.1. This standard requires extinguishers to be tested at least every six months and the test dates clearly identified on each extinguisher. Large-scale events may be subject to additional requirements from the Department of Fire and Emergency Services (DFES).

As a minimal fire safety requirement, at least one 4.5kg B (E) dry chemical powder extinguisher should be located within 2–4 metres of:

  • Any electrical generator or switchboard

  • Any flammable liquid or gas containers

  • Any food preparation/cooking area and backstage area.

One 4.5kg AB E  dry chemical extinguisher must be provided:

  • Within 10m of each exit (one) - If designated exits are provded; and

  • Backstage

All firefighting equipment must be kept fully charged and maintained in accordance with Australia Standard AS185.1. This standard requires extinguishers to be tested at least every six months and the test dates to be clearly identified on each extinguisher.

Temporary structures and amusement rides

Your event may include structures such as stages, marquees, spectator seating or movie screens. When you submit your event application, you will be required to submit structural information if greater than 24m2, any lighting tower, temporary movie screen (solid or air-curtain type), or stages greater than 12m2 in area and/or greater than 300mm in height.

All temporary structures (marquees, stages, screens, amusements) must be erected, installed and utilised in accordance with the manufacturer’s instructions, and once erected, the Statement of Construction form (which is enclosed with your approval) must be signed by the installer. The Statement of Construction must be completed prior to use of the stage.

If your event involves a bouncy castle or amusement ride, you will need to supply a copy of the hirers public liability insurance with your application. If your event involves a mechanical amusement ride, you will also need to supply a copy of the Worksafe Plant Registration which confirms the ride complies with the Occupational Safety and Health Regulations and Australian Standards 3553.

Animals and petting zoos

Petting zoos include animal nurseries, mobile farms and animal show/s exhibits. Event organisers considering animals should familiarise themselves
with the Department of Health WA Petting Zoo Guidelines opens in a new window. Important matters to consider include:

  • Live animals shall not be located withihn 30m of any food stall

  • Alcohol-based hand sanisitiser or hand basin with warm running water, liquid soap and paper hand towels must be provided for public use at the stall.

Hand washing is one of the most important practices in preventing the spread of disease for visitors to petting zoos.

Face and body painting

Where face or body painting will be conducted at the event, the painters must be familiar with the Department of Health Guidelines for Face and Body Painting. Importantly:

  • Brushes must be cleaned and disinfected after every client

  • Artist should wash their hands or use wipes and hand sanitisers between clients

  • Check with clients (or their parents) if they have any sensitives, allergies or reactions.

View guidelines opens in a new window
First aid

A first aid post is an essential safety requirement for any event. First Aid services can be booked through a number or organisations, including St John’s Ambulance. It is also essential to ensure that there are unobstructed emergency ambulance access ways to the area.

The number of first aid personnel and first aid posts required vary with the type of event. As a guide the below table can be used for low and medium
risk events. Every event should have at least one dedicated, qualified first aid officer who is present for the duration of the event.

First aid providers often use volunteers so its best to get your booking in early to allow as much time as possible for them to recruit. 
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Number of persons (at any one time)

Qualified first Aiders 

First Aid Posts

500

2

1

1,000

4

1

2,000

6

1

5,000

8

2

10,000

12

2

Gas safety

Energy Safety may carry out onsite gas safety inspection of gas appliances before and during use in public venues to ensure compliance with the
Act, Regulations and Australian Standards. Energy Safety can request immediate correction of any unsafe condition.

It is recommended that the event organiser requests that food van and stall holders have been checked and tested by a licensed gas fitter in the last 12 months. If the cylinders are accessible by the public they are required to be protected to prevent tampering and accidental dislodgement.

Please refer to the Gas safety checklist for caterers, food outlets and other public venues available on the Department of Mines Industry Regulation and Safety opens in a new window website. 

Public toilets

Public toilets must be provided with sufficient facilities for the number of people who may attend an event. The toilets must be checked and serviced throughout the event. The number of toilets provided must comply with the minimum facility numbers outlined in the tables below.

At least one unisex accessible toilet for use by people with a disability and the elderly is required for each venue. Care and consideration should be given to the suitable location of accessible facilities. When portable chemical type units or effluent holding tanks are used for events longer than four hours, they must be easily located so that they can be pumped out during the event.

The following tables are a guide for events of at least one day in duration. Reduced requirements may be considered by the Manager of Environmental Health Services for shorter length events.

This information applies to events where <5,000 people are expected to attend during the day and where alcohol is NOT available: 

Patrols

Males

 

 

Females 

 

 

WC 

urinals

hand basins

WC

hand basins 

500

1

2

2

6

2

1000

2

4

4

9

4

2000

3

8

6

12

6

3000

4

15

10

18

9

5000

5

25

17

30

15

This information applies to events that are licensed to sell alcohol and where <5,000 people are expected to attend during the day:
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Patrols

Males

 

 

Females 

 

 

WC 

urinals

hand basins

WC

hand basins 

500

3

8

2

13

2

1000

5

10

4

16

4

2000

9

15

6

18

6

3000

10

18

10

20

10

5000

12

25

17

33

17

The organiser of an outdoor festival expecting >5,000 people to attend shall provide facilities of a number as directed by the City's Manager of Environmental Health Services.
Security

Security may be required for an event depending on a number of factors, including the type of event, expected number of patrons, and whether alcohol is provided. If security or crowd controllers are required, security arrangements are to be made and enforced by the event organiser. It is important that any security or crowd controllers are appropriately licensed under the Securities and Related Activities (Control) Act 1996, as well as ensuring there are both male and female security personnel on duty.

Where alcohol is being served at an event, there should be a minimum of two crowd controllers for the first hundred patrons, and one crowd controller
for each additional one hundred patrons or part thereof. The number of crowd controllers to patrons for events where no liquor licence has been obtained, shall be as shown in the following table, based on Department of Health recommendations:
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Number of Patrons 

Crowd Controllers 

<1,000

Minimum of 1-2

<2,000

Minimum of 2-4

<3,000

Minimum of 4-6

<4,000

Minimum of 6-8

<5,000

Minimum of 8-10

For events where there is no liquor licence, or major structures, the event organiser may use volunteer personnel to assist with running the event. You also need to notify in writing:

  • The police if there are more than 5,000 people
  • The local fire and rescue services
  • CoSafe (the City of Cockburn's Security Service) by calling 1300 267 233.

You will need to consider how attendees will be kept informed at the event, for example, where a child is lost. Refer to the Lost Child Procedure in the Related Documents section below.

There are two types of security: static security guards and crowd controllers. You need to ascertain which you may need, if any, for your event.

What's your plan B?

The weather is likely to be the most unpredictable factor of your event. You need to consider whether you will need shade or rain cover on the day. You will also need to consider how the event will proceed in case of rain and, if the event is to be cancelled, how volunteers, suppliers and attendees will be informed and at what time and who will make the decision to cancel the event.

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Contact

Address

9 Coleville Crescent,
Spearwood 6163

PO Box 1215, Bibra Lake DC,
Western Australia, 6965

Language Support

Cockburn Nyungar moort Beeliar boodja-k kaadadjiny. Koora, yeyi, benang baalap nidja boodja-k kaaradjiny.
Ngalak kaadatj dayin boodja, kep wer malayin. Ngalak kaadatj koora koora wer yeyi ngalang birdiya.

City of Cockburn acknowledges the Nyungar people of Beeliar boodja. Long ago, now and in the future they care for country.
We acknowledge a continuing connection to land, waters and culture and pay our respects to the Elders, past, present and emerging.