Step 1 - Ideas into action

Events are often born from needs or issues in the community and as a result, a group of people get together to put their ideas into action. Many groups use a committee to coordinate the event by delegating tasks to members. The check list below will help you understand what needs to be organised.

5 - 8 months before your event
2-5 months before your event1-2 months before your event
1 month before your event
  • Notify Police, CoSafe and Department of Fire and Emergency

  • Book an electrical check for the day of your event

  • Check insurance of entertainers and stall holders

  • ​Confirm other requirements for your event including bins, lighting etc.

  • Request event marketing through the City's Community Development Team

On the day of your event
  • Submit Certificate of Electrical Compliance to the City

  • Submit Statement of Construction to the City


Define aims and objectives

To achieve a successful event, it is necessary to determine your aims and objectives. Is your event being held to increase awareness of your group or a particular issue? Celebrate a cultural day of importance, fundraise or sell artworks/craft products, build community spirit or entertain the public?

The purpose of the event will help determine many essential factors including:

  • Time and date
  • ​Venue
  • Target audience
  • Format
  • Resources

​It may be helpful to research similar events to determine what did and didn’t work and what you may wish to try before you start to plan your event. This could mean attending other events, or talking to community groups and the general public to find out what worked for them. Consider how you will evaluate your aims and objectives and measure if your goals were achieved. This will help you ensure each event is successful and achieves what it sets out to do.



City of Cockburn
Whadjuk Boodja
9 Coleville Crescent,
Spearwood 6163

PO Box 1215, Bibra Lake DC,
Western Australia, 6965

Office opening hours:
8.30am to 4.30pm
Monday to Friday (excluding public holidays)

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Cockburn Nyungar moort Beeliar boodja-k kaadadjiny. Koora, yeyi, benang baalap nidja boodja-k kaaradjiny.
Ngalak kaadatj dayin boodja, kep wer malayin. Ngalak kaadatj koora koora wer yeyi ngalang birdiya.

City of Cockburn acknowledges the Nyungar people of Beeliar boodja. Long ago, now and in the future they care for Country.
We acknowledge a continuing connection to land, waters and culture and pay our respects to the Elders, past and present.