Community Events Guide and Support

Guide to Running a Community Event

The City’s Guide to Run a Community Event provides information on how to plan, organise and run an event including marketing, budgets, approvals required and insurance and legal considerations. View this online version of the guide, or download a copy from the Related Documents section below.
View the guide to Running a Community Event

A quick guide to organising a community event in Cockburn

Events are fun but they must follow the rules to ensure they are safe for everyone. The rules vary and may appear complicated, but we are here to help. Below is just a brief summary of the process you should take when planning an event in Cockburn. The full guide is available in the link above.

Got a clear idea about your event?
Then contact the City's Senior Environmental Health Officer at [email protected] or call us on 08 9411 3444, six months prior to your event to discuss the next steps and to make sure your preferred venue is available.

Step 1
Locations and venues
The City has a range of outdoor settings and a variety of indoor venues for hire. Contact the Recreation Services team to discuss.
[email protected] or call 08 9411 3444.

Step 2
Support for your event
To find out what support is available to you, contact the Community Development team. 
[email protected] or call 08 9411 3444.

Step 3
Event budget
Create a realistic budget. This is essential so you don't overspend. If funding is required for your event, contact the City's Grant and Research team. 
[email protected] or call 08 9411 3444.

Step 4
Waste and recycling
The City is committed to minimising the impact of events on the environment. See what sustainable practices you can apply to your event and view our Wastewise Events Policy, see 'Organising a Sustainable Event Checklist' below. Our Waste team can help guide you.
[email protected] or call 08 9411 3444.

Assistance provided by the City

Free banner spaces

The City provides free-to-hire banner spaces for community groups, not-for-profit organisations and residents. Simply complete the Cockburn Community Sign Hire Application.

Free equipment and trailer hire

The City provides free to hire equipment and trailer to volunteers and not for profit organisations. Equipment available includes BBQ, marquee, tables, esky and giant games. The trailer also includes reusable serve ware and decorations to ensure your event is environmentally-friendly. Simply complete the application form below and submit it to the City.

Free water-refill stations

The City’s provides free water-refill stations and water fountains to reduce the number of plastic bottles used at your event. To book the water-refill sttaions, contact the City's Events Team on 08 9411 3444 or [email protected]

Ensure you read the Organising a Sustainable Event Checklist in the related documents below for more handy tips on how to make your event sustainable.



City of Cockburn
Whadjuk Boodja
9 Coleville Crescent,
Spearwood 6163

PO Box 1215, Bibra Lake DC,
Western Australia, 6965

Office opening hours:
8.30am to 4.30pm
Monday to Friday (excluding public holidays)

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Cockburn Nyungar moort Beeliar boodja-k kaadadjiny. Koora, yeyi, benang baalap nidja boodja-k kaaradjiny.
Ngalak kaditj boodjar kep wer kaadidjiny kalyakool yoodaniny, wer koora wer yeyi ngalak Birdiya koota-djinanginy.

City of Cockburn acknowledges the Nyungar people of Beeliar boodja. Long ago, now and in the future they care for Country.
We acknowledge a continuing connection to land, waters and culture and pay our respects to the Elders, past and present.