Register of Notices of Motion

Register of Notices of Motion

Notice of Motions submitted by Elected Members are recorded in a Register and the status of motions updated accordingly.
 
Meeting Type Meeting Date Minute No. Subject Notice of Motion Submitted Officer Recommendation Council Decision Submitted by Status
Ordinary 9/7/2020 2020/0154 Cultural Awarenss Training (1) That cultural awareness be included in the Elected Member induction process, within one month of being elected to Council; and
(2) Write to WALGA seeking to include cultural awarenss as aunit in the Elected Member compulsory trainin gpackage.
That Council:
(1) ensure the Cultural Awarenss Training, as specified in Actin 8(b)iv of the City of Cockburn Reconciliation Action Plan, be arranged for all Elected Members and Executive Staff, by December 2020;

(2) require the trainin gto be repeated every two years, in the two months following each Ordinary Council Election; and

(3) proposed that the 'Effective Community Leadership' Training Module conducted by the WA Local Government Association (WALGA) includes a component for 'Cultural Awareness' to be a mandatory learning outcome. 
That Council aopts the Officer recommendation with the inclusion of the following:

(4) reaffirms its commitment to the City of Cockburn Reconciliation Action Plan (2018-2020);

(5) reaffirms its commitment to fostering a diverse and connected community, one where everyone feels safe and included;

(6) condemns all forms of racism, hate, bogotry and discrimination; and

(7) writes to the Aboriginal Reference Group to advise of these outcomes.
Cr Lee-Anne Smith Training arranged for Elected Members during August/September 2020.  Diarised for follow up after 2021 Council Elections.

WALGA contacted to cnosider incorporation of Cultural Awareness Training as an essential module to its training program for Elected Members of all local govenments in the State.

The Aboriginal Reference Group has been advised of Council decision.
Ordinary 14/5/2020 2020/0104 WALGA Forum - Environmental Vandalism & Anti-Social Behaviour - Regional Parks The City write to the Western Australian Local Government Association (WALGA) to express support to an initiative proposed by the Rockingham Lakes Regional Park Community Advisory Committee for a forum to be convened to discuss options to address environmental damage, vandalism and anti-social behaviour that is affecting Regional Parks.

Reason
During the past year at the quarterly Regional Park Community Advisory Committee Meetings discussion has focused on the serious ongoing issue of escalating damage to regional parks due to illegal access, malicious damage to property and theft of flora and flora.
To seek ways to address these issues, the Rockingham Lakes Regional Park Community Advisory Committee has requested support from the other respective Community Advisory Committees (8) through a joint letter to WALGA, requesting that WALGA convene a forum to discuss options to address vandalism and anti-social behaviour affecting Regional Parks.
The City should be seen to support the request given it has responsibility for managing portions of the Beeliar, Jandakot and Woodman Point Regional Parks. The issue is of particular concern at the moment to the Treeby area residents, particularly in the Calleya Estate.
In order for the City’s delegates to raise the matter at the next WALGA zone meeting, a resolution of Council is required
That Council write to the Western Australian Local Government Association (WALGA) to express support to an initiative proposed by the Rockingham Lakes Regional Park Community Advisory Committee for a forum to be convened to discuss options to address environmental damage, vandalism and anti-social behaviour that is affecting Regional Parks. That Council adopt the recommendation subject to including Clause (2) which reads as follows:

(2) advise the Resident Associations of Council decision:
 
1. In particular Treeby that includes Regional Parks joining or included in their suburbs;
 
2. The Rockingham Lakes Regional Park Community Advisory Committee; and
 
3. The Beeliar and Jandakot Regional Park Committees and Cockburn Environmental Groups
Cr Lee-Anne Smith Correspondence forwarded to WALGA.
Ordinary 14/5/2020 2020/0102 Proposed Amendments to Policy 'Community Engagement; That Council adopt the amendments to the City’s Community Engagement Policy by including new items (2) Principles of Consultation, (3) Timeframes, (4) Council and (5) Accountability as outlined below; and changing the numbering on the current policy items - Diversity and Community Engagement Framework to (6) and (7) respectively.

1. The City will identify stakeholders by considering any persons, groups or organisations that could be affected by, or are interested in, the matter under consideration.
a. Where there is an active resident group representing an area, that group is to be included in the consultation. 
b. A minimum area of impact radius of 500m is required for all stakeholder identification and engagement activities.

2. The City will identify and implement the most appropriate methodology to both meet the needs of stakeholders and to best inform the City’s decision-making processes. Methods of engagement could include questionnaires, meetings, focus groups, interviews, forums or workshops, amongst others.

3. The City will endeavour to make appropriate background information and contextual material available to consultation participants to support understanding of the relevant legal, statutory, strategic and/or local context.

4. The City will employ sound social research and data collection methods and will adhere to professional, ethical standards and codes of practice for the analysis and reporting of consultation outcomes

(3) Timeframes:
1. The City will ensure that the timing and duration of consultation activities has due regard for conflicting priorities such as public holidays, school holidays, Council elections and/or other consultation activities.
2. Where practicable, no engagement is to take place between the last Council Meeting of the calendar year and the first Council Meeting of the New Year, unless specified by Council or a legislated requirement.
3. Unless otherwise stipulated by statutory regulations, a minimum of 28 days for community consultation will be required.

(4) Council
1. Elected Members are to be made aware of any community engagement occurring within the City where appropriate.
2. Projects with a high level of media interest, operational or financial implication are to be considered by Council prior to engagement.

(5) Accountability
1. Community Engagement will be included in relevant reports to Council.
2. Major community engagement projects are to have a feedback loop to participants.
3. The City will ensure that consultation outcomes are shared with the community where appropriate.
4. All Community Engagement activities are to be reported in the City’s Annual Report.

Reason Behind the Motion
The City of Cockburn has experienced a number of instances where lack of community consultation has caused a high level of angst in the community, and Council has had to defer making decisions on items due to the lack of community consultation. Specifically, this occurred as recently as the April OCM where the Council motioned for deferral of its decision to approve a Child Care development in Beeliar to allow for further community consultation on this project.
A further example includes a residential development on Berrigan Drive in South Lake, where a public meeting was required to discuss concerns from the perceived lack of community consultation. Even the City’s resident groups frequently ask why they were not approached for comment in relation to items that were out for public comment in the suburb which they represent.
Upon comparison of the City’s Community Engagement Policy with other Local Government Community Engagement policies such as City of Wanneroo, City of Joondalup and City of Armadale, it is very evident that we are missing a number of key details for community consultation. Whilst our Policy outlines IAP2 core values, it does not specifically give direction or guidance on application of these values.
The proposed amendments in this motion seek to help resolve the issues that the City is experiencing with the community consultation, and ensure a clearly defined policy with a higher level of accountability when conducting Community Engagement.
That Council:

(1) receive this report; and

(2) following the lifting of restrictions surrounding COVID-19, invite the City’s Community Engagement Advisor and a planning representative to meet with Elected Members and present the City’s Community Engagement processes and Development Application provisions in more detail.
That Council:

(1) seeks public comment on the proposed amendments as outlined below to the City’s Community Engagement Policy by including new items (2) Principles of Consultation, (3) Timeframes, (4) Council and (5) Accountability; and changing the numbering on the current policy items - Diversity and Community Engagement Framework to (6) & (7) respectively.

(2) Principles of Consultation:
1. The City will identify stakeholders by considering any persons, groups or organisations that could be affected by, or are interested in, the matter under consideration.
a. Where there is an active resident group representing an area, that group is to be included in the consultation unless otherwise stipulated by statutory regulations.
 
2. The City will identify and implement the most appropriate methodology to both meet the needs of stakeholders and to best inform the City’s decision-making processes. Methods of engagement could include questionnaires, meetings, focus groups, interviews, forums or workshops, amongst others.

3. The City will endeavour to make appropriate background information and contextual material available to consultation participants to support understanding of the relevant legal, statutory, strategic and/or local context.

4. The City will employ sound social research and data collection methods and will adhere to professional, ethical standards and codes of practice for the analysis and reporting of consultation outcomes.

(3) Timeframes
1. The City will ensure that the timing and duration of consultation activities has due regard for conflicting priorities such as public holidays, school holidays, Council elections and/or other consultation activities.
2. Where practicable, no engagement is to take place between the last Council Meeting of the calendar year and the first Council Meeting of the New Year, unless specified by Council or a legislated requirement.
3. Unless otherwise stipulated by statutory regulations, a minimum of 28 days for community consultation will be required.
(4) Council
1. Elected Members are to be made aware of any community engagement occurring within the City where appropriate.
2. Projects with a high level of media interest, operational or financial implication are to be considered by Council prior to engagement.

(5) Accountability
1. Community Engagement will be included in relevant reports to Council.
2. Major community engagement projects are to have a feedback loop to participants.
3. The City will ensure that consultation outcomes are shared with the community where appropriate.
4. All Community Engagement activities are to be reported in the City’s Annual Report.

(2) advertise the proposed amendments to Policy ‘Community Engagement’ for public consultation and then refer the matter to the Delegated Authority and Policies Committee for consideration
Cr Phoebe Corke Report to be presented to the November 2020 Delegated Authorities & Policies Committee Meeting to allow enough time for community consultation.
Ordinary 9/4/2020 2020/0074 Options for the Control of Roaming Cats That Council investigates options for the control of roaming cats in the municipality. Investigations should cover, but not be restricted to:
  • Mandatory sterilisation of all cats;
  • A total ban initially in greenfield developments, but eventually across the whole of the City of Cockburn;
  • Measures of containment of existing domestic cats and methods of enforcement;
  • Non-invasive monitoring of native animals prior to and post the introduction of cat containment measures;
  • Effective feline trapping methods; and
  • Possible rebates for residents compliant with the new measures.
Reason
Domestic and feral cats cause severe damage to native wildlife and the
Council needs to address this matter as soon as possible. The
Australian Wildlife Conservancy estimates that more than 75 million
native animals are killed by cats (domestic and feral) every day in
Australia. That's over 27.5 billion each year. Native ARC does not support cats roaming and believe cats should be contained to the owner's property at all times and preferably within the residences.
That Council:
(1) receives the report;

(2) awaits the completion of investigations into cat control options; and

(3) receive a report to a future Council Meeting with recommendations for the strengthening of Cat Laws within the City of Cockburn and any other measures resulting from the investigations.
Officer's recommendation adopted. Cr Chamonix Terblanche Investigation into options being conducted.
Ordinary 12/3/2020 2020/0052 Prepare for a Possible Covid-19 Spread to the City of Cockburn That Council investigate what, if anything can be done from a Local Government perspective, to prepare for a possible COVID-19 spread to the City of Cockburn and especially the possible non-health related preparations that could be taken in advance if a lockdown were to occur. That Council note the report. That Council note the report. Cr Chamonix Terblanche No further action required.
Ordinary 13/2/2020 2020/0025 Climate Change Impact on the City of Cockburn That Council,
1.   Declare we are in a state of climate emergency that requires urgent action by all levels of government, including by local councils.
2.   Reaffirm our commitment to collaborate with other Councils and Governing bodies through forums such as WALGA in order to take collective action to reduce the carbon emissions of our municipalities.
3.   Recognise that the technology, expertise and capacity exists for humans to mitigate and adapt to this global challenge, but that collaboration and action is essential.
4.   Acknowledge that the City of Cockburn is likely to be substantially affected by climate impacts, particularly sea level rise, heat waves, fire, drought and floods.
5.    Remain a leader in emission reductions, climate change adaptation and mitigation amongst the local government bodies of Western Australia.
6.    Request that the City’s Climate Change Strategy for the next decade, to be developed in 2020, adopt a guiding principle that all Council operations reduce carbon emissions towards the reduction targets contained in the Paris Agreement.
7.         Acknowledge the endeavours of  young people across the world to highlight the need to take urgent action on the dual crises of climate change and species extinction and ask the CEO to convene a Concept Forum that includes representatives from bodies such as School Strike 4 Climate and Uni Students for Climate Justice together with climate scientists, indigenous representatives, an expert economist specialising in the impacts of climate change and how to mitigate them, community members and other specialists in the field.  The findings from the Concept Forum would be presented at a future Councillor briefing session.
That Council:
(1) note the report; 

(2) request WALGA to facilitate and implement a position on climate change initiatives on behalf of all local authorities in Western Australia; and

(3) include public consultation on the declaration of a climate change emergency when reviewing the City's greenhouse emission reduction and adaption plans.
That Council receive the report. Cr Phoebe Corke No further action required.
Special 13/1/2020 2020/0005 Confidential Staff Matter Confidential attachment to the Agenda That Council considers the Notice of Motion received from Cr Chontelle Stone, as provided under separate confidential cover Confidential Staff Matter as contained in the Confidential Report was considered and adopted behind closed doors Cr Chontelle Stone Matter completed by resolution of Council
Ordinary 12/12/2019 2019/0246 Proposed Addition to Council Meeting Business Procedures That Council includes a provision in the Ordinary Council Meeting agenda for a new item called "Delegates Report" That Council:
(1) not amend its business procedure to include the provision of “Delegates Reports” at Ordinary Council Meetings, and
(2) refer the matter to the Delegated Authorities and Policies (DAP) Committee for consideration of including the process in the “Attendance at Conferences, Seminars and Training“ Policy
Officer's recommendation adopted Cr Chontelle Stone 12/12/2019 - Report prepared and submitted to the Delegated Authorities & Policies (DAP) Committee Meeting - 27 February 2020
Ordinary 12/12/2019 2019/0247 Register of Notices of Motion That Council develops a Register of Notices of Motion raised by Elected Members that includes a progress status and is published on the City's website That Council establishes a Register of Notices of Motion to be published and regularly updated on the City of Cockburn website for a trial period of 12 months, following which public access data be reviewed to determine whether the Register is retained Officer's recommendation adopted Cr Chontelle Stone Register implemented and published on City's website effective December 2019
Ordinary 12/12/2019 2019/0248 Adopt-A-Park Programme in Cockburn That Council creates an Adopt-A-Park Programme in Cockburn That Council note a detailed report will be prepared and presented to the 13 February 2020 Ordinary Council Meeting Officer's recommendation adopted Deputy Mayor Lara Kirkwood 12/12/2019 - Report prepared and submitted to the Ordinary Council Meeting - 13 February 2020
Ordinary 12/12/2019 2019/0249 Planning Investigation Area Jandakot / Treeby - Sub-Regional Planning Framework That Council:
(1) Write to the State Government advocating for land investigation seeking options for Jandakot residents and ratepayers
(2) Bring the date to commence assessment forward from 2023 to 2020.
(3) Seek a briefing for residents, executive and elected members from the State Government outlining their response.
That Council advocates to the Western Australian Planning Commission (WAPC) that the Planning Investigation Area Jandakot/ Treeby within the Sub-regional Planning Framework should be prioritised and undertaken Officer's recommendation was not adopted Cr Lee-Anne Smith No further action as no other motion was carried
 
Social Media Share Links below open in a new window

Related Pages

Contact

Address

9 Coleville Crescent,
Spearwood 6163

PO Box 1215, Bibra Lake DC,
Western Australia, 6965

Language Support

Cockburn Nyungar moort Beeliar boodja-k kaadadjiny. Koora, yeyi, benang baalap nidja boodja-k kaaradjiny.
Ngalak kaadatj dayin boodja, kep wer malayin. Ngalak kaadatj koora koora wer yeyi ngalang birdiya.

City of Cockburn acknowledges the Nyungar people of Beeliar boodja. Long ago, now and in the future they care for country.
We acknowledge a continuing connection to land, waters and culture and pay our respects to the Elders, past, present and emerging.