Cockburn Rotary Spring Fair Terms and Conditions

Cockburn Rotary Spring Fair, 26 October 2025 - Terms and Conditions

Stall Acceptance

• Applications are reviewed by the Fair Organising Committee and may be rejected if inappropriate.
• All accepted applications and anyone attending with the stall must complete a City of Cockburn Safety Induction, a link will be forwarded after 12 October.
• Competing stalls may occur; no exclusive categories are guaranteed.
• Applications accepted on a first come, first served basis
• Preferred site placement cannot be accommodated.
• Stallholders must follow organiser instructions; non-compliance may lead to ejection.
• The committee is not liable for loss or damage to stallholder property.

Cancellation & Refunds

• If the fair is cancelled/postponed, site fees are refunded (minus any marquee or power hire).
• No refunds if you cancel after 12 October 2026 or fail to appear.
• Late applications incur a $25 fee.

Site Access & Operation

Sunday, 25 October:

• Bump-in: 7 am - 10:30 am
• Fair open: 11 am - 8 pm, stall holders permitted to leave after 5pm please follow directions of security or organisers
• Close: by 7:30 pm (stay is encouraged for night time entertainment)
• One vehicle/stall for drop-off; park in stallholder carpark by 10:30 am

Health, Safety & Environment

• Smoke-free and balloon-free zone.
• Protect marked turtle nests; adhere to turtle trackers’ guidance.
• Keep sites tidy; remove and recycle all waste.
• Electrical equipment must be safety tested and tagged.

Food Vendor Requirements

• Under the Food Act 2008 and City of Cockburn Local Laws all food and beverage vendors must supply copies of the following documentation
  • Food Business Registration Certificate  (Make sure to upload these three documents in to your submission on the Stallholders form)
  • Food Premises Layout
  • Insurance
• Use committee-provided servery ware; disposable alternatives are not permitted.
• Provide an appropriate fire extinguisher or blanket for heating appliances.

Accessible events, contact us for details. 
All our events are smoke and drug-free.

Insurance Exclusions

Policy exclusions and when you are not covered

The committee’s insurance does not cover:

• Commercial businesses or sole traders (must have own cover)
• Buskers using knives, swords, or fire
• Inflatables, amusement rides, live animals
• Photo booths, toys, vaporizers, humidifiers
• Sale of alcohol, tobacco, vaping devices
• Automotive parts or vehicles
• Weapons, fireworks, explosives
• Flammable or hazardous chemicals
• Medical treatments, devices, therapies, supplements
• Candles and any open-flame products
• Second-hand electrical items
• Children’s play equipment and clothing

Please secure your own insurance for excluded items or activities.