What is a Parks Usage Notification?
A Parks Usage Notification relates to any organised activity scheduled to take place within a City of Cockburn Park or Reserve. These are private functions (closed invitation) that are not open to the general public to attend. Any activities that are open to the general public are considered events, with an Events Package required in these situations.Who should place a notification form?
Do I need to submit an application?
Anyone wishing to conduct an organised activity (birthday party, wedding, wedding reception, sporting activity etc)
Hiring for commercial or profit based activities
Anyone wishing to include a structure (bouncy castle, marquee etc), petting zoo, or pony rides as part of a function on a reserve
Anyone contracting (hiring) a company to operate on a City of Cockburn reserve (face painting, magician, bubble man etc)
How do I place a booking?
We encourage organised functions to place an application via our online booking system. Some of the reasons we require a notification are:
To ensure that the usage doesn’t clash with other bookings, sporting games or events
To ensure that the reserve is not too crowded for both casual users and other usages
To ensure that work is not scheduled to take place on the reserve that may affect the usage
To ensure the reticulation is not running during the booking
The reserve ground staff can tailor their maintenance schedule around the usage
To ensure that the appropriate public liability insurances are in place for the park usage
To ensure that there are adequate facilities at the reserve to accommodate the usage
- Many reserves are used to host large events (eg triathlons), with sections of the reserve often being closed off to the public during set up of any equipment associated with these events
Staff can assist with sourcing a suitable or alternative venue for your occasion if your chosen venue is unavailable.
How far in advance should I book?
Please visit the City's online booking system
to check availability and to book your chosen park. Note: some of the larger and more popular parks (such as Manning Park, Bibra Lake Reserve and Smart Park) are listed individually within the venues for hire. If the park you wish to book is not found within the search feature, please use the listing for 'Book Other Parks
' and enter the park location details in your application.
Do I need to supply a site map?
A notification form should be submitted at the customer’s earliest convenience, ideally a minimum of 10 working days prior to the required date.
When will approval or a bond be required?
If you are proposing to set up equipment (bouncy castle, marquee etc.) or to bring vehicles onto the reserve (where approved) then a site plan is a good idea and can be submitted with your application. A site overview can be requested and emailed to you for this purpose.
What is considered a marquee?
Additional information and/or approval may be required for structures or facilities/activities brought to the park. Please include details in your Event Description when making your online booking.
A credit card bond pre-authorisation is required if there is a structure, fixed item or activity such as:
Any single shade structure over 3m x 3m in diameter. You will require approval from the City of Cockburn to erect anything larger.Can a BBQ be booked?
As a park or reserve is a public open space we are unable to book a barbeque for you. Access to barbeques is on a first come, first served basis.
Due to the environmental impact to the grounds we are unable to permit waterslides in any of the parks.Litter
The area must be cleared of any litter to the conclusion of your booking. If the City is required to undertake a clean-up of the area as a result of a booking, then the cost associated with this will be forwarded to the user.
Use of pegs on City parks and reserves
Power may be supplied on submission of an Events Application and approval from City of Cockburn; charges will apply. Power will not be supplied to casual users for bouncy castle set up.
If you are using a City park or reserve and need to peg equipment into the ground - eg marquees, soccer nets etc. - please use plastic pegs. Metal pegs are a hazard when the reserves are mowed if left behind.