What is a Parks Usage Notification?
A Parks Usage Notification relates to any organised activity scheduled to take place within a City of Cockburn Park or Reserve. These are private functions (closed invitation) that are not open to the general public to attend. Any activities that are open to the general public are considered events, with an Events Package required in these situations.Who should place a notification form?
Do I need to submit a notification form?
Anyone wishing to conduct an organised activity (birthday party, wedding, wedding reception, sporting activity etc)
Hiring for commercial or profit based activities
Anyone wishing to include a structure (bouncy castle, marquee etc), petting zoo, or pony rides as part of a function on a reserve
Anyone contracting (hiring) a company to operate on a City of Cockburn reserve (face painting, magician, bubble man etc)
How do I place a booking?
We encourage organised functions to submit a notification form. Some of the reasons we require a notification are:
To ensure that the usage doesn’t clash with other bookings, sporting games or events
To ensure that the reserve is not too crowded for both casual users and other usages
To ensure that work is not scheduled to take place on the reserve that may affect the usage
To ensure the reticulation is not running during the booking
The reserve ground staff can tailor their maintenance schedule around the usage
To ensure that the appropriate public liability insurances are in place for the park usage
To ensure that there are adequate facilities at the reserve to accommodate the usage
- A large number of reserves are used to host large events (eg triathlons), with sections of the reserve often being closed off to the public during set up of any equipment associated with these events
Staff can assist with sourcing a suitable or alternative venue for your occasion if your chosen venue is unavailable.
Check the requested reserve is available on the date and time by contacting the Bookings Officer on 9411 3444. How far in advance should I book?
Do I need to supply a site map?
A notification form should be submitted at the customer’s earliest convenience, at least 3 weeks prior to the required date. Bookings are only placed in the system as the forms are received. Popular locations (Manning Park) book fast and well in advance, so customers should submit a notification form ASAP to avoid disappointment. Please note, there is a small time lapse between a form being submitted and the system being updated. This may result in the area being shown as available, while a form is proceeding through the system.
When will approval or a bond be required?
If you are proposing to set up equipment (bouncy castle, marquee etc.) or bring vehicles onto the reserve, then a site plan is a good idea. These can be requested and a photo/plan of the reserve will be emailed to you. You can indicate the details of your event on this plan and submit it with your notification form.
What is considered a marquee?
Additional information and/or approval may be required for structures or facilities/activities brought to the park. Please talk to the Bookings Officer about your plans.
A credit card bond is required if there is a structure, fixed item or activity such as:
Any single shade structure over 3m x 3m in diameter. You will require approval from the City of Cockburn to erect anything larger.Can a BBQ be booked?
As it is public open space we are unable to book a BBQ for you. BBQ use is on a first come first served basis.
Due to the environmental impact to the grounds we are unable to permit waterslides in any of the parks.Litter
The area must be cleared of any litter to the conclusion of your booking. If the City is required to undertake a clean-up of the area as a result of a booking, then the cost associated with this will be forwarded to the user.
Power may be supplied on submission of an Events Application and approval from City of Cockburn; charges will apply. Power will not be supplied to casual users for bouncy castle set up.