Procurement FAQs

How do I find out about opportunities to tender with the City?
The City invites organisations to bid for the supply of goods and/or services via the City's eProcurement portal.

The City of Cockburn advertises Public Tenders in either the Wednesday or Saturday edition of the West Australian under the 'Local Government Tender’s' Section.

All Procurement processes are run through the City eProcurement Portal, 360.
Do I need to register in the electronic procurement system to submit responses?

Yes. Registration is free and registered suppliers will;

·         Receive automatic email notifications;

·         Receive access to view and download documentation; and

·         Submit responses online.

What is 360?
360 is an online eProcurement system used by the City to advertise, receive and evaluate and manage responses for all Requests for Tenders (RFT), Requests for Quotations (RFQ), Requests for Proposals (RFP) and Expressions of Interests (EOI) issued by the City’s authorised officer.
How do I access the system?
A link is provided on the City’s website to the eProcurement Portal. Details are also included in any publicly advertised Requests in The West Australian newspaper.
Can I talk to Councillors about Tenders or Quotations?
No. It is not permitted and will result in disqualification from the process. You can contact Procurement Services on tenders@cockburn.wa.gov.au 
What is a Conflict of Interest?
A Conflict of Interest is any situation where there is, or may appear to be,‚Äča relationship between a Suppliers Personnel, Councillor and a Local Government employee that could influence, perceived or otherwise, the decision making process.
What do I do if I may have a conflict of Interest?
Should you have a conflict or perceived conflict of interest you are required to disclose this to the Governance Department via governance@cockburn.wa.gov.au as soon as you become aware of the situation.
Do I have to answer all the questions in the Requests?
Yes. You are required to provide a response to all questions for the system to enable the “Submit” button to be activated and your submission received.
Can responses for Tenders and Quotations be submitted in hard copy?
No. All responses must be submitted electronically via the eProcurement portal, otherwise your submission will be deemed non-compliant and not accepted
Can I obtain a hard copy of the Sourcing documentation from the City?
No. Documentation is only provided electronically via the eProcurement portal.
Can I submit an alternative response in the system?
Yes, when the system permits it. Not all requests allow alternate submissions. Suppliers who submit a conforming tender within the system may when permitted also submit an alternative tender.
Can my submission be received after the advertised day and closing time?
Do not leave uploading of your submission to close to the scheduled closing time, otherwise it may not be fully received before the system automatically closes the request. 
How can I respond to a submission if I do not have Computer equipment?
The City provides free public internet access across all it libraries. PCs can be booked in advance and used to upload submissions. Free public Wi-Fi is also available at the City’s libraries.
Who can I contact if I have any technical issues with the system?
Please contact support@simplylogical.net if you require assistance regarding the registration process or technical support.
How do I know if my organisation fits within the City of Cockburn Boundaries and/or the South West Metropolitan Group of Councils (SWG)?

Related Documents

Document name Downloadable files
Local Government Areas Map - South West Group PDF document
For further information contact Procurement Services on 08 9411 3444 or at tenders@cockburn.wa.gov.au
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Contact

Address

9 Coleville Crescent,
Spearwood 6163

PO Box 1215, Bibra Lake DC,
Western Australia, 6965

Language Support

Cockburn Nyungar moort Beeliar boodja-k kaadadjiny. Koora, yeyi, benang baalap nidja boodja-k kaaradjiny.
Ngalak kaadatj dayin boodja, kep wer malayin. Ngalak kaadatj koora koora wer yeyi ngalang birdiya.

City of Cockburn acknowledges the Nyungar people of Beeliar boodja. Long ago, now and in the future they care for country.
We acknowledge a continuing connection to land, waters and culture and pay our respects to the Elders, past, present and emerging.