Deputations and Petitions

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What is a deputation?

Deputations are a collective way to lobby Council to let them know about a concern you have that is shared with people who you live or work near to.

Several people (deputation) can send in a request to Council, together with a written statement saying what their deputation is about. If the request is agreed to, they will be invited to a Council meeting to speak directly to Executive Staff and Elected Members.

More information on the appropriate processes can be found in the City of Cockburn Standing Orders, Clause 4.7.

How to submit a deputation.

If you wish to be received as a deputation by Council, you must first send the CEO a written request, setting out the subject matter to be raised by the deputation. This should be concise, but also contain enough details to enable the Council to have a general understanding of the purpose of the deputation. 

Once the CEO has received your request, he will refer it to the presiding member of the appropriate meeting with a written summary of the deputation request, providing an explanation outlining whether or not the deputation should be received. 

If the Presiding Member agrees to allow the deputation, the person or persons wishing to be received as a deputation will be invited to meet the Council at the meeting at which the subject matter is to be considered. 

At the Council meeting, 10 minutes are allocated to the hearing and discussion of each deputation. Deputations to a meeting must not exceed 5 persons, only 2 of whom may address the meeting, although others in attendance may respond to specific questions from Elected Members to be raised through the Presiding Member.
 

Petitions

A petition is a formal request used by the community to appeal to a local government. A petition may request an amendment to general law or the review of an administrative decision. It is placed before the law-making body with the objective of implementing a particular action or amendment. Petitioning is one of the traditional forms through which people can make requests direct to Council.

More information on the appropriate processes can be found in the City of Cockburn Standing Orders, Clause 4.6.

How to submit a petition 

Petitions must be respectful and temperate in their language and be presented to the Mayor, Councillors or Chief Executive Officer by a member who is familiar with the contents of the petition, to confirm that it does not contain language disrespectful to the local government. 

Individuals may present a petition in the form mentioned in Clause 4.6 (2) of the City of Cockburn Standing Orders directly to the Chief Executive Officer. Petitions must:

  • Contain the subject of the petition on each page 

  • Contain the name, address and signature of City of Cockburn electors and date signed

  • Have the name of the person who lodged the petition with the local government shown at the top of the front page but need not otherwise be in any particular form.

  • Not have any letters or other documents attached. A covering letter may be allowed.

On the presentation of a petition, the member presenting it shall be confined to reading the petition, and the only motions that are in order are that the petition be received and if necessary that it be referred for an officer’s report.

Related Documents

Document name Downloadable files
Standing Orders Local Law 2016 PDF document
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